 |
||||||||
 |
 |
 |
  |
 |
 |
 |
 |
|
|
Article 1: Name The official name of this organization shall be the Pre-Vet Society at Texas A&M University. Article II: Purpose Section 1: To provide an opportunity in which students who anticipate seeking admission to the professional curriculum of the College of Veterinary Medicine may survey the field of veterinary medicine and its possible vocations Section 2: To provide information about the application and admissions process to better prepare members for the application process into a college of veterinary medicine Section 3: To provide a supportive social, academic, and recreational environment by which closer association between pre-veterinary students may be obtained Section 4: To promote higher standards of character, leadership, scholarship, and responsibility Section 5: To provide an avenue by which members may express ideas, concerns, and opinions Section 6: To act as a liaison between pre-veterinary students and the College of Veterinary Medicine Article III: Membership Section 1: Eligibility: Membership shall be open to anyone interested in any aspect of veterinary medicine or in finding out more about the profession Section 2: Dues: a.) The officers shall, at the beginning of each academic year, decide upon dues for the year and semester based upon activities planned for the year b.) Payment of the dues shall be completed by the third meeting of the semester to the treasurer c.) If a financial issue prevents one from paying dues, one shall speak with one of the officers so an accommodation may be made d.) Past and current officers shall be granted an honorary membership for their term of service and for one year following their last term of service Section 3: Membership: Members must complete the following to be considered “active”: a.) Pay dues by the set deadline b.) Attend a one-on-one session with any officer each semester
c.) Accrue a total of 36 points
from the following: Article IV: Discriminatory Conduct The Pre-Vet Society at Texas A&M University shall abide by the University anti-discriminatory conduct policy and shall not tolerate discrimination of any sort by any member, officer, advisor, or other participant in this organization. Article V: Organization Section 1: Executive Officers: the Executive Officers shall be the President, Vice-President, Secretary, Treasurer, and Historian Section 2:
Meetings: Article VI: Executive Officers Section 1: The duties of the Executive Officers shall be to: a.) Meet the week before the Society meeting to prepare the agenda for all Society meetings and to discuss any business at hand b.) Coordinate group activities and schedule the calendar of events for each semester c.) Ensure that all committee projects and programs undertaken by the Society meet the requirements and limitations placed on them by the University d.) Provide for the well being and organization of the Society e.) Annually review the Constitution for the Society and ensure that the Constitution remains current by preparing amendments and statutes as the need arises f.) Attend all meetings, be available before and after meetings for members’ questions, and attend the majority of the Society’s activities during the term of office g.) Establish communication among each other, the advisor(s), and all members h.) Maintain the recognized status of the Society as defined by the Department of Student Activities. Section 2: Eligibility The officers of this organization must meet the following requirements: a.) Have a minimum grade point ratio (GPR) as stated below and meet that minimum GPR in the semester immediately prior to the election/appointment, the semester of the election/appointment and the semesters during the term of office. For undergraduate students, the minimum GPR is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ration prior to election/appointment, at least six credit hours must have been taken during the course of either the full or two summer sessions(s). For graduate level students the minimum GPR is a 3.00. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer sessions(s) unless fewer credits are required as they complete the final stages of their degree. b.) Be in good standing with the university and enrolled: at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office, and at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office c.) Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in (a) and (b) Section 4: Elections: a.) Voting in any poll or election shall be accomplished by secret ballot. If this process is appealed, a proposed procedure may be used instead, pending agreement of a two-thirds majority of the membership present b.) Nominations for officers shall be held at the meeting prior to elections. This will enable current officers to verify eligibility and involvement c.) Candidates running for office must be current members of the Pre-Vet Society. A current member is defined as one who is active for the semester in which the election occurs d.) The Executive Officers shall be elected at the third-to-last general meeting of the Spring Semester and shall assume responsibility for the final meeting e.) The Executive Officers may vote, with the exception of the President, who will cast the deciding vote in the event of a tie f.) Elections will be determined by a plurality of votes by members in attendance; a plurality is defined as the person receiving more votes than all other candidates running for the same office. g.) All candidates will be responsible for presenting their own platforms in campaign speeches and shall be subject to questions posed by the current officers and members before balloting. h.) There shall be no pre-meeting campaigning of any kind i.) After tabulations, results shall be announced j.) Ballots and tallies will be retained by the Secretary for one calendar week at which time they will be destroyed k.) Officers-elect shall become officers once they achieve active membership in the semester of elections Section 5: Vacancies a.) Upon vacancy of the President’s position, the Vice-president shall assume the position of President b.) Upon vacancy of an Executive Office, excluding the President’s, replacement will be by nomination (with a minimum of two nominations) by the Executive Officers and confirmation of a simple majority defined as half the number of the attendance plus one c.) Any Executive Officers with the knowledge of a future vacancy must inform the other officers immediately or within at least two weeks of vacancy Section 6: The duties of the President shall be to: a.) Represent the Society at necessary functions on campus and in the community b.) Call and preside over all meetings of the Society c.) Handle all matters pertaining to the general welfare of the Society not otherwise specifically designated d.) Appoint special committees when necessary for the administration of the office e.) Delegate responsibilities as deemed necessary for the administration of office f.) Promote excellence, coordination, organization, and communication among the Executive Officers g.) Ensure that all advisors are informed about Society events h.) Abide by the duties designated the Executive Officers i.) Attend the Student Finance meeting j.) Reserve the MSC Open House table for Fall and Spring Semesters k.) Coordinate field trips, voted upon by Society members, each semester l.) Appoint at least one Student Advisor (if possible) from the Vet School Section 7: The duties of the Vice-President shall be to: a.) Assume the powers and responsibilities of President upon his/her absence b.) Delegate responsibilities as deemed necessary for the administration of the office c.) Be responsible for all intramural sports activities d.) Publicize meetings and activities (sandwich boards, flyers, and Battalion announcements) e.) Abide by the duties designated to the Executive Officers f.) Coordinate volunteer activities Section 8: The duties of the Secretary shall be to: a.) Keep the society files and have them conveniently arranged so that other Executive Officers and chairpersons will be able to take full advantage of the information contained therein b.) Keep a permanent record of all Society proceedings c.) Prepare a membership roster at the beginning of each semester and give a copy to each Executive Officer d.) Keep a record of attendance at Society functions and print an active list based on attendance and participation at the end of each semester to be kept in file e.) Print a newsletter/agenda for each meeting, which will serve on file as the minutes for that meeting f.) Be responsible for Society correspondence g.) After consulting the President, delegates responsibilities as deemed necessary for the administration of the office h.) Keep current list of meeting attendance, volunteer hours, and cubicle sessions i.) Abide by the duties designated to the Executive Officers j.) Keep the Executive Officers informed as to pertinent committee proceedings Section 9: The duties of the Treasurer shall be to: a.) Execute all money matters of the Society and keep the necessary records on income and expenditures b.) Prepare and maintain a budget with the cooperation of the other Executive Officers and advisor(s) c.) Collect dues and keep a record of paid members d.) Pay all Society bills and deposit all Society receipts in the MSC Student Finance center e.) Abide by the Student Organization Finance Center’s regulations and requirements f.) Obtain approval for all Society activity expenditures from the President and advisor(s) g.) Print a complete financial record of the Society to be kept on file h.) Abide by the duties designated to the Executive Officers i.) Coordinate ordering, selling, and inventory of Pre-Vet apparel j.) Attend the Student Finance Center meeting at the beginning of the year k.) Pay Koldus for the cubicle at the beginning of the year Section 10: The duties of the Historian shall be to: a.) Ensure that pictures are taken at all Society events b.) Serve as or appoint the position of photographer c.) Prepare an online scrapbook of all Society activities and functions and an end-of-year slideshow d.) Abide by the duties designated to the Executive Officers e.) Designate officer to provide refreshments at necessary Society meetings and functions f.) Maintain organization of the cubicle Article VII: Impeachment and/or Removal from Office Section 1: Impeachment and removal of Executive Officers a.) A breach of this constitution shall be grounds for impeachment b.) An Executive Officer may be impeached for not complying with the attendance requirements established by the Society or not maintaining the required GPR c.) A special meeting composed of officers and advisors shall be called to discuss the breach of the Constitution with the officer in question present d.) There shall be a two-week trial period in order for the officer in question to improve upon his/her performance e.) Upon a three-fourths majority vote of all other Executive Officers and advisors, an Executive Officer shall be removed, subject to the approval of the primary advisor f.) Impeachment and removal of an Executive Officer may be overruled by a petition containing the signatures of at least two-thirds of active Society members Section 2: Removal of members: a.) A member may be removed for behavior that is detrimental to the Society and its members b.) A special committee composed of officers, advisors, and the member shall be called to review the conduct of the member in question c.) A two-thirds vote of Executive Officers and approval of the advisor(s) is required to remove a member d.) Removal of a member may be overruled by a petition containing the signatures of at least two-thirds of active Society members Article VIII: Banking All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Student Organization Finance Center and/or the Fiscal Office. All funds must be deposited within 24 hours after collection. The advisor to this organization must approve and sign each expenditure. A minimum of one-hundred dollars shall be left in the bank account at the conclusion of the academic year. Article IX: Advisor Section 1: There shall be at least one faculty advisor who meets with the approval of the Society’s members Section 2: The Executive Officers shall choose an advisor from among the faculty of the College of Veterinary Medicine Section 3: There may be at least one student advisor selected in addition to the advisor from the College of Veterinary Medicine to serve at least one academic year Section 4: The advisor(s) responsibility shall be to provide council and advice to the Executive Officers and general membership, as well as to serve as a link between the students and the faculty Article X: Amendments Section 1: Amendments to this Constitution may be proposed at any time, in written form, to the Executive Officers by any Society member Section 2: The Executive Officers shall consider the proposed amendment and vote whether to submit it as an amendment worthy of Society referendum Section 3: The President shall propose and read worthy amendments at the next general meeting Section 4: Vote on the amendment shall be at the general meeting following the reading and shall be decided on a simple majority Section 5: This constitution is subject to review by the Department of Student Activities annually and/or when it is needed. Article XI: Ratification Section 1: This Constitution shall be ratified by the Executive Officers and approved by the primary advisor Section 2: Any ratification should reflect the goals of the Society and should be in the best interest of the membership Section 3: This Constitution shall become effective immediately upon ratification Section 4: No provision of the Constitution shall be presented contrary to the rules and regulations of Texas A&M University
|
||||||||
 |
||||||||