Skip to Main Content
TRAVEL AWARDS

College of Veterinary Medicine Graduate Student Association Travel Awards

September 2009 - August 2010

Travel Award Deadlines

Preapplications for 2009-10 travel are due by October 15, 2009. There will only be one preapplication deadline this year, if you wish to attend any conference this year, you MUST put in a pre-application. If you have any questions contact Alicia Marroquin-Cardona of Kelly Scribner as soon as possible.

Preapplications will give us the opportunity to fairly pick travel award winners from all interested graduate students. If you are awarded a travel award, the funds will be made available to you for travel/board/registration after we have received proof of acceptance to a conference. This way will make it easier for students to know beforehand if they will have assistance, and give us the opportunity to view all applicants at once.

Please talk to Alicia (and bring your application directly to her) if you need to know whether or not you received the travel award before the listed deadline. 

 

ELIGIBILITY & REQUIREMENTS

  1. Must be a student registered in a graduate program at CVM at the time of travel.
  2. Student must be an employee of Texas A&M University (consult your department for becoming TAMU employee during travel).
  3. The meeting or conference must be professional in nature & of scientific importance in the student's field of study.
  4. The student must be the first and the presenting author.
  5. An abstract and evidence of its acceptance is required.
  6. The presentation must be a poster or platform format.
  7. A student is limited to one travel award per year.
  8. The application must be submitted prior to the deadline.
  9. The application must be complete.

 

SELECTION COMMITTEE & CRITERIA

The GSA faculty advisor and the GSA executive officers will review the applications and select the awardees. 

If all the eligibility requirements are satisfied, then the following criteria will be used to decide whether the student will receive a travel award:

  1. Those who pre-applied for the travel awards. .
  2. Participation in GSA activities: students who attend GSA meetings and who participate in GSA events. There will be sign up sheets to record the names of  those who participated in the events including the meetings. Additional signup sheets will be kept during the meetings soliciting your participation in future GSA activities like vendor shows, open house, and research symposium.
  3. Will the research to be presented represent the College of Veterinary Medicine and its students well?
  4. Academic performance: the students grade point average will be used to judge the academic performance.

 

PRE APPLICATION PROCEDURE

  1. Download pre-application form here.
  2. Fill out and turn in to Alicia Marroquin-Cardona no later than October 15, 2009.

*Note: Fill out the pre-application even if you are unsure of your travel dates. This is so we can get an estimate of the number of travel awards for the year, and makes it much easier on the travel award secretary!

FINAL APPLICATION PROCEDURE

  1. Download the Final Application Form here.
  2. Include a copy of your abstract.
  3. Include evidence of acceptance of your abstract for presentation at the meeting or conference.
  4. Turn in your application (hard copy) to Judy Towell at the Biomedical Science main office/VMA building.
  5. Please send an e-mail to Alicia Marroquin-Cardona to notify her of submitting your application.

If meeting the updated deadline means you will not have evidence of an accepted abstract yet:  Submit your application with evidence of abstract submission and indicate in the comments section of the application when you expect acceptance notification.  You will be required to submit evidence of acceptance as soon as it becomes available.  If you are selected to receive an award you will not be given any funds until we have evidence your abstract was accepted.

 

APPLICATION DEADLINE:  It is strongly recommended that you apply as soon as you have confirmation of abstract acceptance regardless of the deadline date.  Applicants will be informed of award status 7 days following the deadline for application.  No awards will be given retroactively (i.e. after you have traveled).

  1. October Travel - deadline is September 30, 2009
  2. November travel - deadline is October 10, 2009
  3. December travel - deadline is November 1, 2009
  4. January travel - deadline is December 1, 2009
  5. February travel - deadline is January 4, 20210
  6. March travel - deadline is February 1, 2010
  7. April travel - deadline is March 1, 2010
  8. May travel - deadline is April 1, 2010
  9. June travel - deadline is May 1, 2010
  10. July travel - deadline is June 1, 2010
  11. August travel - deadline is July 1, 2010
  12. September travel - deadline is August 1, 2010

 

IF YOU ARE AWARDED A CVM – GSA TRAVEL AWARD

  1. Awards are given for transportation, lodging, and meals.
  2. Travel arrangements should be made through your departmental contact to ensure full use of the award and reimbursement of eligible expenses.
  3. It is the awardee’s responsibility to notify the travel arrangement contact for their department of their award.
    • VTPB – Diane McCleary
    • VIBS – Deborah Daniel
    • VTPP – Heather Kocurek
    • VSAM – Sherri Holmes
    • VLAM – Gail Snook
  1. A University Travel Request must be submitted and approved before the award can be dispersed.  This is done through your departmental contact.
  2. Remember to keep all your receipts & turn them in to your departmental contact, and to Alicia Marroquin-Cardona..
  3. If you receive additional travel awards for travel to the same meeting, those awards will be applied first to your travel expenses.  Your CVM - GSA travel award will be applied to the remainder of your expenses.
    • Working with your departmental contact will ensure that you get the maximum use of all your travel awards.
    • Applying/receiving additional travel awards will NOT affect the review or judging of your CVM –GSA travel award application.

 

OBLIGATION OF ACCEPTING A CVM – GSA TRAVEL AWARD

  1. In accepting a GSA Travel Award, you are required to present your work at the Spring CVM Research Symposium following your meeting/conference.
  2. Your poster or platform presentation should include an acknowledgement of the College of Veterinary Medicine & CVM Graduate Student Association for the travel award.
  3. If you receive additional travel awards for travel to the same meeting, these funds must be applied to your travel expenses prior to utilizing the CVM – GSA travel award funds.  You MUST notify your departmental contact of the amount you have or will receive.

 

Please print and fill out the application form and turn it in with your travel award application.

If you have any questions, please contact Kelly Scribner .